Feature |
Description |
| Customizable
Screens |
ESS™ comes with a
standard set of screens that cover most needs. There are screens covering a simple
receipt, mileage, hotel, fleet vehicle expense, odometer collection, trip purpose and
split expenses to name a few. If you're missing a screen that you need though,
Adisoft's semantic mapping strategy means we can respond to your needs. A screen can
be created for you by naming the fields with names that map into the database. When
your screen is "passed" through the standard update routines, your report will
be updated and information with flow into your database. |
| Guideline and
Policy Enforcement |
Corporate travel
policy is codified in the guideline and expense tables. ESS™ uses this information to
produce compliance reports and can segregate reports that have failed the guideline check,
from reports that have passed, for special processing. |
| Data Entry Tools |
Report wizards allow
the creation of many reports, such as a client visit, on a single screen. Pop-up
calendars and selection lists make the entry of expense transactions a breeze.
Selection lists are available for expense types, payment methods, departments,
clients, projects, billables, attendees and more. Selection lists can be
centrally controlled or maintained by the individual users. The system remembers
previous entries and provides them as defaults when appropriate. The report copy
option lets users maintain templates for recurring trips. |
| Customer Specified
Report Routing |
ESS™ workflow allows
companies to specify their own approval and auditing process. A single company can
have multiple routing schemes. Routing can be based on whether a report has passed
the guidelines, requires receipts, and/or statisical selection. Route reports to
personnel managers, department managers, department administrators, cost center managers
and/or auditors. |
| Database Schema
Mapping |
A schema table, and
use of SQL, allows ESS™ to translate its internal objects to a variety of databases and
layouts. Currently, ESS™ has been run against MySQL (native), Oracle (native), MS SQL
Server (native), FoxPro (ODBC) and Advantage (ODBC). |
| Customer Defined
Messages |
Besides online inquiries, ESS™ uses e-mail to proactively let reporters and
approvers know the status of their reports. These messages are specified in XML
configuration files so they can be tailored for each site. |
| Credit Card
Statement Import |
Credit card statement
files, obtainable from your credit card vendor, are imported into ESS's pre-populated
expense table to allow users to create reports by selecting items from their credit card
statement. Expense types are assigned to each transaction via a combination of card
type and SIC code. The pre-populated file also holds transactions, such as advances
or corporate air tickets, that are generated internally. |
| Foreign Exchange |
ESS™ lets users
quickly convert foreign receipts into their equivalent home currency. Users assign
the rate but must provide the rate source and date for control and verification.
Also, a companies home currency can be any currency and the mileage units can either be
miles or kilometers.
|
| Attendee List
Enforcement |
Expense types can be
specified to require an attendee list. For example, "Entertainment" can
require that attendees be specified. User will need to specify who attended the
function if they use the "Entertainment" expense type. This assures IRS
compliance. |
| Standard Edits |
ESS™ provides standard
edits that can be triggered through HTML-form attributes or by a JavaScript function call. |
| Client, Product and
Project Accounting |
The standard ESS™
purpose screens have fields for client, product and project accounting. Expense
types can be traced back to these entries for reporting and G/L purposes. |
| Receipt Tracking |
The system
administrator can specify the amount which requires a receipt for a particular expense
type. Users are notified that they must have a receipt for any expense in excess of
the specified amount. Auditors mark which receipts have been collected.
Reports that don't require receipts can be fast tracked for quick payment. |
| E-mail Interface to
Contact Users |
Both managers and
auditors can send messages to reporters from report approval and audit screens. This
eliminates going to a separate e-mal system and having to track a user's e mail addresses
down. |
| Payment and Feed
Generation |
Transferring
information to your payment, G/L and corporate systems is an easy process. As part
of the process, payment notification messages can be sent to reporters. The system
comes with feeds which can be adapted to your specific needs. An ACH feed is
included in the standard package. In proprietary systems, An ACH is an extra charge. |
| Statistical and
Rules-based Auditing |
You can audit all
reports, or you can decide not to audit any of them. Another options is to audit a
statistical percentage of the reports based on a random sample and/or compliance. |
| Reconcilement
Module |
Reported expenses can
be reconciled against the pre-populated file to ensure correct and complete reporting.
You can track who is submitting reports on time and who is submitting late. |
| Online
Investigations |
Tired of sifting
through boxes looking for information. Auditors and managers have online access to
all expense reports. Managers no longer need to contact auditors to do
investigations on their subordinates. |
| Technical
Environment |
ESS™ is programmed in
Java, JSP, JavaScript and HTML and runs as a Web application. It has been run in
production under Windows, Linux and Unix envornments. It runs under Java 1.3, 1.4,
or 1.5. It has been run in production with Tomcat (3,4 and 5) and JRun. ESS™ has
been tested with JBOSS 4. Although not required, ESS™ is usually accessed through Apache or
MS IIS. The downloadable installer program will install ESS™ to work with MySQL (native),
Oracle (native), and MS SQL Server (native). Adisoft can provide configurations for
FoxPro (ODBC) and Advantage (ODBC), as well as, customization services for any JDBC
accessable database. In addition, ESS™ is optionally run in conjunction with mod_jk,
mod_jk2 and isapi connectors when a Web server and application server combination is used. |
| Open Source |
Java and JavaScript
are some of the most popular languages today. With access to source code, you'll
never be held hostage to a group of developers or fear forced obsolescence again.
ESS™ is licensed under the GNU Public License as open source. |
| Service and Support |
ExpenseServices.com™ offers
support and installation agreements so that you'll get the software installed the way you
want it. You'll always have someone knowledgeable to call in the event that you need
it. |
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